Manage Session Validity Periods | Viva Helix

Session Validity Periods

Summary

This guide explains how to set and manage the validity period of a session in Viva Helix. The validity period defines how long the training completed in that session or its associated competency is considered current.

Step-by-step Instructions

1) Access session settings

  1. Open the Sessions menu in the admin interface.
  2. Select the session you want to edit.
  3. Click Edit.

2) Set the validity period

  1. In the session edit form, locate the Validity Period field (in days).
  2. Enter the number of days for which the training remains valid after successful completion.
  3. Save your changes.

Example: For a one-year validity, enter 365 days.

3) Impact on competencies and certificates

  • Once expired, the associated competency status changes to expired.
  • Generated certificates can display an expiry date based on this value.

Tips

  • Use the validity period for compliance or refresher training sessions.
  • Include the expiry date on the certificate to inform participants.
  • Combine with automatic reminders to notify users before expiry.


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