Automated Session Publication and Registration Management | Viva Helix

Automated Management of Session Publication and Registrations

Summary

This guide explains how to use Viva Helix’s new options to automate session visibility in the catalog and control when registrations become available. Two separate settings provide flexibility: the catalog publication date and the registration acceptance date.

Step-by-step Instructions

1) Catalog publication date

  1. Edit the session in the admin panel.
  2. In the Catalog publication date field, set the desired date.
  3. From that date onward, the session will automatically appear in the catalog.

Default behavior: if left unchanged, the publication date is set to the current day.

2) Registration acceptance date

  1. In the same form, locate the Registration acceptance date field.
  2. Set the date when users should be allowed to register.
  3. This allows you to display the session in the catalog before registrations open.

3) Possible scenarios

  • Simultaneous publication and registrations: both dates are the same.
  • Early publication: the session is visible in the catalog but registrations are not yet available.
  • Delayed publication: the session remains hidden until the chosen date.

Tips

  • Plan sessions in advance by setting both publication and registration dates.
  • Use early publication to generate interest before opening registration.
  • Always double-check that the configured dates align with your marketing calendar.

    • Related Articles

    • Session Selection

      Summary This guide explains how to configure session selection using a master session (visible in the catalog) and child sessions (private), then create and publish the selection for participant purchase. Step-by-step Instructions 1) Create a master ...

    • Guide – Use the “Price Coming Soon” Option in a Session

      Summary This guide explains the new feature that allows you to indicate that a session price is not yet defined. When a session is marked as “Price Coming Soon,” this message will appear in the catalog or calendar, and registrations will be ...

    • Create Activity or Course and Session

      Summary This guide explains how to create a course and a session in the platform, configure the available options, and understand the related statuses. It is intended for administrators and registrars responsible for managing the training catalog. ...

    • Usage and Meaning of Session Statuses

      Summary This guide presents the different session statuses in the platform, their meaning, and their impact on catalog display and registrations. It is intended for administrators and registrars managing the scheduling and tracking of sessions. ...

    • Express Creation of Course and Session

      Summary Purpose: EXPRESS creation lets the registrar or promoter quickly create a session visible in the catalog by using an existing course or creating a new one. The session is automatically set to Confirmed, linked to the chosen location, price, ...