EXPRESS Course & Session Creation | Viva Helix

Express Creation of Course and Session

Summary

Purpose: EXPRESS creation lets the registrar or promoter quickly create a session visible in the catalog by using an existing course or creating a new one. The session is automatically set to Confirmed, linked to the chosen location, price, and trainer, and displayed in the catalog. For an external promoter, access is direct (no enrollment button).

Step-by-step Instructions

1) Open EXPRESS creation

  • In the Sessions tab, click the EXPRESS creation button.

2) Set dates and times

A form opens:

  • Select the start date and time.
  • Select the end date and time (may be the same day for a one‑day session).
  • Click Apply after each selection.

3) Choose or create a course (activity)

You have two options:

  • Select an existing course from the list, or
  • Create a new course by clicking the + button.

If you need to configure fields such as Purpose, Target audience, Prerequisites, or Course options, use the Standard course creation flow first, then return to EXPRESS to create the session.

Note: in that case, you will need to redo the session’s EXPRESS creation afterwards.

4) Complete the course information

In the simplified form, fill in the required fields:

  • Title
  • Media type
  • Course description
  • Catalog logo (optional, recommended — JPG 320×200 px)

Click Create when done.

5) Finalize the session configuration

  • Select a location (you can create a new one using the + button).
  • Add one or more prices.
  • Select the trainer (type the first letters of the name).
  • Add a redirect URL (for external promoters).
  • Click Create to finish.

Confirmation

The system displays a confirmation page with:

  • The session title
  • Its system ID

You can:

  • Click View in catalog to verify the tile display.
  • Click Edit to open the full form and add options or adjust fields.

Tips / FAQs

  • EXPRESS sets the session to Confirmed: double‑check visibility and prices before publishing.
  • Use the recommended catalog logo size (JPG 320×200) for a clean, consistent tile.
  • If advanced attributes are needed (Purpose, Target audience, Prerequisites), create the course in Standard mode first, then return to EXPRESS.
  • For an external promoter, set the redirect URL to enable direct access.



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